Women Peace and Security ASEAN Coordinator

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women Indonesia Country Office (CO) includes the ASEAN liaison office function to extend support to ASEAN and its Member States in advancing Women Peace and Security (WPS) agenda in line with global normative frameworks. UN Women in partnership with Global Affairs Canada (GAC) is implementing the regional project, “Empowering Women for Sustainable Peace: preventing violence and promoting social cohesion in ASEAN” (The project).  The project aims to support ASEAN Member States to advance and strengthen WPS agenda, including through preventing violence against women and girls and promoting social cohesion in the region. The programme will ultimately contribute to the achievement of gender equality through inclusive and sustainable peace and development in the region.
The WPS agenda was formally initiated by the landmark UN Security Council Resolution 1325 (2000), which was adopted on 31 October 2000. UNSCR 1325 reaffirmed the important role of women in prevention and resolution of conflicts and in peace-building initiatives. It stresses the need for women’s equal participation and full involvement in all efforts to maintain and promote peace and security. UNSCR 1325 also urges all stakeholders to take action to increase the participation of women and calls on the UN member states to incorporate gender perspectives into all of its peace and security agenda. It also calls on stakeholders to take special measures to protect women and girls from gender-based violence, particularly rape and other forms of sexual abuse, in situations of armed conflict.
ASEAN Member States have taken greater strides in promoting the WPS agenda as shown in the ASEAN Regional Study on Women, Peace and Security released in 2021. One of the recommendations arising from the Study is the development of the ASEAN Regional Plan of Action (RPA) on WPS to strengthen the commitment in advancing WPS among ASEAN and ASEAN Member States (AMS) following the adoption of the Joint Statement on Promotion of WPS in ASEAN in 2017.
The RPA on WPS was adopted by the ASEAN Leaders at the 40th and 41st ASEAN Summit in November 2022. It includes a number of priority actions following the four pillars of the UNSCR 1325 and contextualizes peace and security challenges in Southeast Asia with a focus on enhancing the meaningful participation and leadership of women in peace and security sectors, including the UN Peacekeeping Operation, law enforcement institutions; strengthening protection of women and girls and promoting efforts around gender-responsive conflict prevention, including building social cohesion and community resilience to face emerging security challenges, such as the pandemic, cybersecurity, violent extremism among others. The RPA on WPS also has a strong focus on relief and recovery pillar, which includes the response to non-traditional security concerns such as climate change, disasters, and pandemics.[1]
The ASEAN Advisory Group on WPS led by the ASEAN Committee on Women (ACW) and the ASEAN Commission on the Promotion and Protection of the Rights of Women and Children (ACWC) in close consultation with the ASEAN sectoral bodies and institutions across all three ASEAN Community Pillars shepherded the development of the ASEAN RPA WPS with support of the ASEAN-USAID PROSPECT project and UN Women.
Against this backdrop, as requested by ACW Cambodia and the ASEAN secretariat Poverty Eradication and Gender Division (ASEC- PEGD), UN Women seeks to recruit a national consultant to support the coordination of the implementation of the RPA on WPS.
Objectives and scope of the assignment
The main objective of this consultancy is to provide assistance to ASEC PEGD, ACW Cambodia to coordinate and support the ASEAN WPS Advisory Group in undertaking its roles and functions as the leading regional coordination mechanism to ensure the implementation of the RPA on WPS,.
Under the overall guidance of ACW Cambodia and ASEAN Secretariat – PEGD in close coordination with the ASEAN Governance, Peace and Security Lead and Project Coordination Specialist ASEAN WPS, the consultant will perform the following tasks to support the Implementation of RPA on WPS:
Support the WPS Advisory Group to oversee the dissemination and socialization of the RPA on WPS, including the overall awareness raising, exchanges of knowledge and capacity building on WPS – which may be led by specific small working groups across ASEAN.
Support the organization of WPS Advisory Group meetings and Technical Group Meetings at least two meetings per year, including drafting of programmes, drafting of summary records, development of talking points and presentations, and drafting invitation letters, among others.
Organize and coordinate capacity-building efforts and initiatives to strengthen commitment for the implementation of the WPS agenda.
Coordinate and support the development of the implementation plans of the RPA on WPS, including the drafting of its M&E framework.
Support the development of an implementation plan of the RPA on WPS which will include anticipated technical, and financial needs; Roles and responsibilities within their institution and of partners; Timelines and milestones, with clear benchmarks and deliverables; Proposed measures of effectiveness and methods of assessment that, at minimum, detail their involvement both pre-and post-intervention.
Support the ASEAN WPS Advisory Group to oversee the overall coordination with the UN, Dialogue Partners, and/or other ASEAN partners, including international organisations and/or civil society organizations for technical assistance and other forms of support.
Support and provide update to the WPS Advisory Group and ACW Cambodia in tracking the progress on the implementation of the RPA on WPS, including monitoring and updating of the WPS ASEAN Website https://wps.asean.org/.
Support the expansion of awareness and mainstreaming of the WPS agenda across the three ASEAN pillars and relevant sectoral bodies.
Support the conduct of a baseline data and analysis and commissioning a study to fill gaps with respect to baseline data.
Support the Identification of two flagship initiatives on WPS.
Draft TOR for the WPS Community of Practice, comprised of “government, the security sector, academic experts, CSOs”, including women’s groups and youth groups, among others, and in consultation with them, developing the schedule/mechanism for regular consultations.
Provide administrative and logistic support to the WPS Advisory Group to organize a summit on WPS which aims to facilitate the monitoring of the implementation of the RPA on WPS, share best practices and support coordination and networking among relevant sectoral bodies, ACW, ACWC, dialogue partners and CSOs.
Coordinate with ASEAN Secretariat – PEGD and draft annual monitoring reports for submission to ACW, ACWC,  Advisory Group on WPS and ASEAN Ministerial Meeting on Women (AMMW), for consideration and approval.
[1] See, ASEAN, ASEAN Regional Plan of Action on Women Peace and Security (2022), available at https://asean.org/book/asean-regional-plan-of-action-on-women-peace-and-security/
Duties and Responsibilities
Expected deliverables
The consultant will produce the following deliverables:
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Deliverables
Indicative Deadline
1
Workplan of the consultancy
26 May 2023
2
Terms of Reference of the community of practice
26 May 2023
3
Summary record of the WPS Submit. The following documents among others, should be annexed to the summary record: Annotated agenda, list of participants, and presentations
30 June 2023
4
A report outlining support provided to finalize the baseline study, and monitoring and reporting mechanisms of the RPA WPS
31 July 2023
5
A report describing the support provided to facilitate the implementation of the WPS advocacy and awareness raising plan
15 August 2023
6
A report with a summary of products and achievements for the month in line with the work plan, annexes should include the following:
Draft technical concept notes, talking points, presentation, annotated agenda, tools, documents speeches, and/or reports related to the implementation of the RPA WPS meetings, regular communication with dialogue partners, among others.
31 August 2023
7
A report with a summary of products and achievements for the month in line with the work plan, annexes should include the following:
Draft technical concept notes, talking points, presentation, annotated agenda, tools, documents speeches, and/or reports related to the implementation of the RPA WPS meetings, regular communication with dialogue partners, among others.
30 September 2023
8
A report with a summary of products and achievements for the month in line with the work plan, annexes should include the following:
Draft technical concept notes, talking points, presentations, annotated agendas, tools, documents speeches, and/or reports related to the implementation of the RPA WPS meetings, and regular communication with dialogue partners, among others.
30 October 2023
9
2023 monitoring report which will include progress made on the implementation of the RPA WPS, and results achieved.
30 November 2023
10
Updated coordination matrix to support the implementation of the RPA WPS. The matrix will include anticipated technical, and financial needs; Roles and responsibilities within their institution and of partners; Timelines and milestones, with clear benchmarks and deliverables; Proposed measures of effectiveness and methods of assessment that, at minimum, detail their involvement in both pre-and post-intervention.
10 December 2023
11
2024 implementation plan of the RPA WPS
15 January 2024
12
A report with a summary of products and achievements for the month in line with the work plan, annexes should include the following:
Draft technical concept notes, talking points, presentations, annotated agendas, tools, documents speeches, and/or reports related to the implementation of the RPA WPS meetings, and regular communication with dialogue partners, among others.
20 February 2024
13
A report with a summary of products and achievements for the month in line with the work plan, annexes should include the following:
Draft technical concept notes, talking points, presentations, annotated agendas, tools, documents speeches, and/or reports related to the implementation of the RPA WPS meetings, and regular communication with dialogue partners, among others.
29 March 2024
Competencies
Upon receipt of the deliverables and prior to the payment, the deliverables and related reports and documents shall consider review and clearance by ACW/ACWC in coordination with the ASEAN Secretariat before acceptance by UN Women.
Reporting Line
The coordinator will report to the Head of the Poverty Eradication and Gender Division or the Division’s representative, together with UN Women.
Inputs
ASEAN PEGD and UN Women will provide the Consultant with background materials relevant to the assignment.
The Consultant is expected to work using his/ her computer.
UN Women will directly cover travel costs outside of Jakarta as per UN Women’s rules and regulations.
Scope of bid price and schedule of payments
The contract price is a fixed deliverable-based price regardless of the extension of the contract duration. Payment will be done once deliverables detailed in section II are submitted and approved by UN Women.
The lump sum costs should include a consultancy fee, administration costs, communication costs, and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation using the template in Annex 1.
Performance evaluation:
Consultant’s performance will be evaluated as per the tasks requested by Cambodia based on timeliness, responsibility, initiative, communication, accuracy, and quality of the services and tasks delivered.
Required experience and qualifications
The Consultant should fulfil the following requirements:
Education
Master’s degree in Political Science or Social Science, Gender Studies, International Development or
A first-level university degree in combination with three additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience:
At least 3  years of experience in the field of gender and development, preferably in the Asia-Pacific region
Experiences in the issues of women peace and security in the context of ASEAN regional inter-governmental process is an advantage
Proven experience facilitating high-level consultative workshops for ASEAN government representatives, dialogue partners, institutions, and civil society organisations (CSOs) in Southeast Asia
Experiences in providing policy advice and technical assistance on governance and/or women, peace and security to government institutions, preferably in the ASEAN region
Experience in influencing the agenda-setting/priorities of the government in Southeast Asia related to the advancement of gender equality and empowerment of women and girls is desirable
Knowledge of the Southeast Asia context related to WPS.
Previous work experience working with high-level government officials in ASEAN would be a strong asset
Language and other skills:
Proficiency in oral and written English
Proficiency in any of the ASEAN national languages will be an advantage
Computer literacy and ability to effectively use office technology equipment, Internet and email.
Excellent facilitation skills
Required Skills and Experience
Submission of application
Interested candidates are requested to submit an electronic application no later than 20 April 2023.
Submission of package
Letter of Interest containing the statement on the candidate’s experience in the field of recruitment
Updated CV or P11 including past experience in similar assignments; can be downloaded at https://asiapacific.unwomen.org/en/about-us/jobs
Financial proposal. The financial proposal shall specify a daily consultancy rate (inclusive of any costs as communication, administrative costs and expenses related to the consultancy). All prices/rates quoted must be exclusive of all taxes.
Applications without any of the items listed above will be treated as incomplete and will not be considered for further processing.
Please note that only short-listed candidates will be invited to the interview.
Selected candidates will need to submit prior to the commencement of work:
A copy of the latest academic certificate
UN Women P-11 form, available via  http://www.unwomen.org/en/about-us/employment
Evaluation
Applications will be evaluated based on the Cumulative analysis.
Technical Qualification (100 points) weight; [70%]
Financial Proposal (100 points) weight; [30%]
A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.
Technical qualification evaluation criteria:
The total number of points allotted for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:
Technical Evaluation Criteria
Obtainable Score
Education
5
Experience and skills
90
Language and other skills
5
Total Obtainable Score
100
Candidates who meet the minimum requirements may be requested to provide additional documentation. Candidates with a minimum of 70% of total points will be considered as technically qualified candidates and will be shortlisted for interview.
Financial/Price Proposal evaluation:
Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
The total number of points allotted for the price component is 100.
The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technically qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.
Annex I: Financial Proposal
BREAKDOWN OF COSTS
Breakdown of Cost by Components:
Deliverables
Percentage of Total Price (Weigh) for payment)
Fixed price (USD)
Due Date as per Terms of Reference
The lump sum costs should include administration costs and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation.
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